Privacy Policy

Notarial Services Canada is committed to protecting the privacy and security of your personal and confidential information. We will never share or sell your personal information to third parties. We also ensure that all data and information stored on our systems are kept secure and encrypted. To further ensure the security of our customers' information, we have implemented appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect. Our privacy policy outlines the types of information we collect, how we use that information and the rights you have to access and control your data. We strive to ensure your data is secure and your privacy is respected at all times.

Our website may contain links to third-party websites which may have their own privacy policies and use of information. We encourage customers to read the privacy policies of these third-party websites before providing any personal information. We do not control the content or security of third-party websites that our customers may access from our website. We cannot be held responsible if our customers’ information is compromised when using third-party websites. Our customers should be aware of the security measures and privacy policies in place on these websites before they use any third-party services. Furthermore, third-party websites may use cookies and other technologies to collect and store data. We do not control these cookies, and our customers should check the privacy policy of each third-party website they access to understand how they use cookies. We may also have an affiliate program with certain third-party websites. If our customers are redirected to an affiliate’s website to complete certain transactions such as document drafting and payment, they should be aware that the affiliate may have access to some of their information. Our customers should always take the necessary steps to protect their information when using third-party websites.

I. COLLECTION OF INFORMATION

Information collected when you use the site may include the following:

Information that you provide directly to us. For certain activities, such as when you schedule an appointment, download our document templates, or contact us directly, we may collect some or all of the following types of information:

Contact information, such as your full name, email address, mobile phone number, and address; Username and password; and Any other information you provide to us.

We may combine such information with information we may already have about you.

Information we collect automatically. We may collect certain information automatically when you use our Site, such as your Internet protocol (IP) address, device and advertising identifiers, browser type, operating system, Internet service provider, pages that you visit before and after using the Site, the date and time of your visit, information about the links you click, the pages you view, the general manner in which you navigate the Site, and other standard server log information. We may also collect certain location information when you use our Site, such as your computer’s IP address, your mobile device’s GPS signal, or information about nearby WiFi access points and cell towers.

We and third parties that provide content or functionality on our Site, may use cookies, pixel tags, Local Shared Objects, and similar technologies to automatically collect this information. For more information about cookies, pixel tags, Local Shared Objects, and similar technologies, please see the “Cookies” section below.

We may also collect technical data to address and fix technical problems and improve our Site, including the memory state of your device when a system or app crash occurs while using our Site. Your device or browser settings may permit you to control the collection of this technical data. This data may include parts of a document you were using when a problem occurred, or the contents of your communications. By using the Site, you are consenting to the collection of this technical data.

We may also receive information about you from other sources, including through third-party services and organizations. For example, if you access third-party services, such as Facebook, Google, or Twitter, through the Site to login to the Site or to share information about your experience on the Site with others, we may collect information from these third-party services.

II. USE OF INFORMATION

We generally use the information we collect online to:

Provide and improve the Site;
Contact you, including for fundraising purposes;
Fulfill your requests for products, services, and information;
Send you promotional materials from us or on behalf of our affiliates and trusted third-party partners;
Analyze the use of the Site and user data to understand and improve the Site;
Customize the content you see when you use the Site;
Prevent potentially prohibited or illegal activities and otherwise in accordance with our Terms and Conditions; and
For any other purposes disclosed to you at the time we collect your information or pursuant to your consent.

III. SHARING OF INFORMATION

We are committed to maintaining your trust, and we want you to understand when and with whom we may share the information we collect.

Authorized third-party vendors and service providers. We may share your information with third-party vendors and service-providers that help us with specialized services, including billing, payment processing, customer service, email deployment, business analytics, marketing, advertising, performance monitoring, hosting, and data processing.
Corporate affiliates. We may share your information with our corporate affiliates that are subject to this policy.
Business transfers. We may share your information in connection with a substantial corporate transaction, such as the sale of a website, a merger, consolidation, asset sale, or in the unlikely event of bankruptcy.
Legal purposes. We may disclose information to respond to subpoenas, court orders, legal process, law enforcement requests, legal claims or government inquiries, and to protect and defend the rights, interests, health, safety, and security of Notarial Services Canada, our affiliates, users, or the public.
With your consent or at your direction. We may share information for any other purposes disclosed to you at the time we collect the information or pursuant to your consent or direction.